Translate

Friday, April 16, 2021

School Board Committee Meeting: April 13th

SCHOOL BOARD COMMITTEE MEETINGS

Virtual Meeting through Live Stream

April 13, 2021 - 6:00 PM

CASD School Board committees are designed to divide the labor of the board into manageable categories.  As such, board members are better prepared for full board meetings. This ultimately improves the quality of board decision making.

You can watch the entire board meeting on CASD's YouTube

Education Committee Agenda 

AGENDA ITEMS

A. Request for Teacher Participation and Student Work - West Chester University:  That the Board of School Directors approve the request from Dr. Katherine Norris, a Professor at West Chester University, to include the participation of elementary teachers and the submission of student work in the writing of her book on using picture books and the read aloud to teach social justice in the classroom, as presented. (Enclosure)
 
Discussion

VOTE: 3-0
 
 
B. EVERFI Programs:  That the Board of School Directors approve the use of EVERFI Programs to supplement student education in critical content areas including but not limited to; career readiness, social emotional skill building, STEM Education, Financial Literacy, etc., and to provide bi-annual student impact data to educators and district administrators. These programs are at no cost to the district due to the sponsorships that EVERFI receives. (Enclosure)
Discussion:None


C. Student Teacher Placements - That the Board of School Directors approve the student teacher placements; as presented (No Enclosure)
Discussion: None

VOTE: 3-0
 
 
D. Accelerate Education - Master Services and License Agreement - That the Board of School Directors approve the agreement between Accelerate Education and Coatesville Cyber Academy for the use of the Accelerate Education course catalog licensing, materials, and services for the 2021-2022 school year, as presented. (Enclosure)
 
Discussion: Palaia  explained that content provided for Cyber program which includes start up fee and training. 
VOTE: 3-0
 
 
E. School Specialty - S.P.I.R.E. - That the Board of School Directors approve the proposal from School Specialty to purchase S.P.I.R.E. Decodable Sets and Magnet Kits as presented. (Enclosure)
 
Discussion: None

VOTE: 3-0
 
 
F. Possible Overnight/Out-of-State Field Trips - That the Board of School Directors approve the possible overnight and/or out-of-state field trips for the remainder of the 2021 school year and the 2021-2022 school year for athletic teams to participate in PIAA State Championship or travel to competitions, as presented. (Enclosure)
 
Discussion
 
VOTE: 3-0
 
 
G. Winsor Learning - Sonday System - That the Board of School Directors approve the proposal from Winsor Learning to purchase Sonday System for $51,720.71 as presented. (Enclosure
 
Discussion Brenda George explained that this the reading program that the special education department is currently using. This allows for the purchase of additional materials to ensure that each teacher  7-12 is trained. 

VOTE: 3-0
 
 
H. National Inventors Hall of Fame for Camp Invention - Summer Program - That the Coatesville Area Board of School Directors approve the contract with National Inventors Hall of Fame for Camp Invention to be used as support for the Coatesville Area Elementary Summer Program. Camp Invention focuses on innovative an STEM Learning. ESSERs Grant money will be used to support this program. (Enclosure)
Discussion: None

VOTE: 3-0
 

INFORMATIONAL ITEM(s)

  • Cyber Update- Palaia 
He shared that the District is looking to return our cyber program back to the District. He acknowledged that our partnerships with the CCIU and BVA were successful, but with the potential growth of the program, and the knowledge that our students perform better with the teachers who they know and are comfortable with, the District sees the value in running our own program.  
  • Summer School - Hanna and Palaia
Presentation explaining that the elementary and middle school students will be invited to participate based on a rubric using their academic performance, benchmarks, etc. The day will include transportation and meals. Multiple activities are planned to engage and support the students in academics and socio-emotionally. 

High school students ( 9-12) will participate in credit recovery to help ensure that they can graduate with their cohort.
  • Curriculum Revisions 
Palaia explained how the of past curriculum centered around programs and materials. The revision work I created curriculum that  focuses on a state standards.
  • Student Enrollment - It is important to see what the enrollment looks like in the future to give the board and the public a sense of what it means from a financial perspective. Numbers show that overall enrollment for CASD is down 158 students compared to last year. Charter school overall enrollment is up 59 students compared to last year.
    (Enclosure—CASD) (Enclosure—Charter)


PUBLIC COMMENT

Comments on Agenda Items- Members of the public wishing to make a comment during a remote (virtual) Board meeting are asked to submit their comments in writing to this email address: vboardmeeting@casdschools.org.

None

 
Finance Committee Agenda
 

PRESENTATIONS

A. 2021-2022 School District Budget Update - Tom├ís Hanna and Lori Diefenderfer 

FULL PRESENTATION

Goals and Variables were reviewed as previously presented.  Preliminary expense and revenue projections were shown with updated amounts.

A 3.9% tax increase was proposed.  This would increase the millage from 38.2018 to 39.6917.

A preliminary gap projection slide including the proposed tax increase was shown with a remaining gap of 5.6 million.

 


Areas of review to decrease budget include:

·      Cyber Academy (move from BVA to CASD based teachers)

·      Special Education (evaluate additional in-house offerings)

·      Staffing (adjust as needed based on student enrollment)

·      Transportation (as previously proposed by PASBO)

·      RFPs for service (possible renegotiation of contracts)


Discussion

Harris – Asked for clarification on tax increase.  Concerned residents will be taxed out of homes.

Diefenderfer – Verified proposed tax increase to help balance $9.7million budget gap. 

Hanna – Noted they will continue to look to identify savings within the budget as well.

Mills – Fair Funding issues have challenged urban districts tremendously.

Hanna – Governor proposed a budget that would help but no progress has been made.

Finkbohner – Some school districts increased last year even during Covid.  They additionally had tax extension programs.  Is that something we are considering?

Diefenderfer – Hesitant on that due to cash flow issues and negative fund balance. 

Finkbohner – If the governer’s budget went through could we see some changes?

Diefenderfer – State budget could affect things, but currently left flat in the preliminary budget due to uncertainty.

Keech – Asked community to advocate for change in fair funding.

<Click Here to Send an Email to Local Legislators>


AGENDA ITEMS

A. Financial Statements - Always on the agenda (Enclosures)

VOTE: 3-0

No Discussion


B. Preliminary Budget Adoption and Notice of Special Meeting - That the Board of School Directors approve the resolution adopting the Preliminary Budget for the 2021-2022 Fiscal Year and the Notice of Special Meeting for June 8, 2021, in accordance with Act 1 of 2006, as presented. (Enclosure)

Fisher – This is preliminary.  There are 2 months to continue to work before the final adoption of budget on June 8th.

 
C. Approval of 2021-2022 Chester County Intermediate Unit Core Services Budget - That the Board of School Directors approve the 2021-2022 Chester County Intermediate Unit (CCIU) Core Services Budget in the amount of $31,006,260, of which the Coatesville Area School District's share is $48,056, as presented.
(Enclosure
 

VOTE: 3-0

No Discussion

 
D. Approval of 2021-2022 Chester County Intermediate Unit Occupational Education Budget - That the Board of School Directors approve the 2021-2022 Chester County Intermediate Unit (CCIU) Occupational Education Budget in the amount of $29,460,271, of which the Coatesville Area School District's share is $3,405,888, as presented. (Enclosure)
 
E. Notice of Adoption of Approved LEA Policies, Procedures, and Use of Funds for IDEA - That the Board of School Directors approve the Notice of Adoption of Approved LEA Policies, Procedures, and Use of Funds for IDEA Funding, as presented.  (Enclosure)
 
F. Blackboard Inc. - Template Upgrade, Maintenance, and Support - That the Board of School Directors approve the order form from Blackboard Inc. for a template upgrade, maintenance, and support, at an annual cost not to exceed $17,025, as presented. (Enclosure)

Mills – What does Blackboard do?

Sobczak – Current template is retired.  The new template will be cleaner.  This will be a 3 year agreement with them to migrate to new template.  The second board meeting this month will have a presentation from Blackboard on the website changes.  Pretty much a new website for the district.

 
G. PowerSchool Group LLC - Cognos Upgrade - That the Board of School Directors approve the Cognos upgrade quote from PowerSchool Group LLC for upgrade, go live, and training, at a cost of $9,240, as presented. (Enclosure)
 
H. PrimeroEdge - Time Clock Software Subscription - That the Board of School Directors approve an annual subscription for time clock software from PrimeroEdge at an annual cost of $1,755, as presented. (Enclosure)

 
J. Disposal of Assets - Athletic Apparel and Mats - That the Board of School Directors approve the donation of athletic apparel, including jerseys and uniforms, to Orphan Grain Train, and the disposal of wrestling mats, as presented. (Enclosure)
 
K. Ohiopyle Prints - Quarterly Royalty Check - That the Board of School Directors accept a quarterly royalty check from Ohiopyle Prints, Inc. in the amount of $179.17, based on the sale of spirit wear sold at local retailers, as presented. (Enclosure)
L. End Zone Athletics, Inc. - Donation to Athletics Program - That the Board of School Directors approve a donation in the amount of $100 from Academic Production's End Zone Athletics, Inc. for the District's Athletics program, as presented. (Enclosure

VOTE: 3-0

No Discussion

 
M. DePedro Family - Donation in Memory of Nicholas DePedro - That the Board of School Directors approve a donation from the DePedro family in memory of Nicholas DePedro. The family would like to donate his 1940s helmet and team football for display in the high school showcase, as presented. (Enclosure)

N. Request for Temporary Support in the Transportation Department - That the Board of School Directors approve the temporary support from the Chester County Intermediate Unit (CCIU) for the Transportation Department on an as-needed month-to-month basis. The rate will be $1,985 per week from April 15, 2021, to June 30, 2021, and a rate of $2,125 per week from July 1, 2021, to September 30, 2021, as presented. (Enclosure)

Finkbohner – This looks like end of fiscal year for CCIU and a change-over in rate?

Hanna – Yes, the CCIU rate will increase approximately 13% beginning July 1.

Finkbohner – For clarification, the services are the same, the cost variance is simply one fiscal year to the next.

Keech – Are we anticipating needing these services till the end of September?

Hanna – Hopefully not, but this gives us flexibility.  It is a month-to-month contract.  3 major buckets of work that overlap… Scheduling PSSA testing transportation, routes for students over the summer, and 2021/2022 school year routes.

Dunlap – Also implementing other aspects of the transportation study. 

Hanna – We also have an absence in the department.  The employee is recovering.  This will help support the department in their absence.

 
O. Dismissal Resolution - That the Board of School Directors approve the Dismissal Resolution for Employee 14324, as presented. 

VOTE: 3-0

No Discussion

 
P. Suspension Resolution - That the Board of School Directors approve the Suspension Resolution, as presented.(Enclosure)
 
Q. Human Resources Report - That the Board of School Directors approve the resignations, appointments, new positions, leaves of absence, transfers, changes of status and corrections, as presented. (Enclosure)
Fisher – Thanked David Morris for being the swimming and diving coach for the last 27 years.  He is every bit an outstanding teacher as he is a coach.  The thousands of lives he has coached and affected does not go unnoticed and will be sorely missed.  He is a gentleman and the epitome of what a parent would want as a coach.  You will be sorely missed and your next stop should be the Coatesville Athletic Hall of Fame.  Thank you.
 

PUBLIC COMMENT

Comments on Agenda Items- Members of the public wishing to make a comment during a remote (virtual) Board meeting are asked to submit their comments in writing to this email address: vboardmeeting@casdschools.org.

None

Operations Committee Agenda 

AGENDA ITEMS

A. The Tri-M Group, LLC - Pool Pump VFD Replacement Proposal - That the Board of School Directors approve the proposal from The Tri-M Group, LLC to provide and install a new Schneider Electric Variable Frequency Drive (VFD) to replace the failed VFD serving the pool pump at the Coatesville Area Senior High School at a cost of $4,875, as presented. (Enclosure)
VOTE: 3-0 
 
No Discussion
 
B. Powersmith Inc. - Equipment Maintenance Agreement - That the Board of School Directors approve the Equipment Maintenance Agreement with Powersmith Inc., dba Fitness Machine Technicians to provide routine maintenance twice a year in the strength/cardio rooms on the Coatesville Area Senior High School Campus at a cost of $1,000 annually, as presented. (Enclosure)

PUBLIC COMMENT

Comments on Agenda Items- Members of the public wishing to make a comment during a remote (virtual) Board meeting are asked to submit their comments in writing to this email address: vboardmeeting@casdschools.org.

None
 

Policy Committee Agenda
 
AGENDA ITEMS
 
A. Threat Assessment - That the Board of School Directors approve a resolution requiring the establishment at least one threat assessment team per Article XIII-E of the School Code, as presented. (Enclosure)

B. Policy 805.2 School Security Personnel - That the Board of School Directors approve Policy 805.2, as presented. (Enclosure)

 
PUBLIC COMMENT
None
 
 

SPECIAL SCHOOL BOARD MEETING

ADDITIONS, DELETIONS OR MODIFICATIONS TO THE AGENDA

 None
 

PUBLIC COMMENT

Comments on Agenda Items- Members of the public wishing to make a comment during a remote (virtual) Board meeting are asked to submit their comments in writing to this email address: vboardmeeting@casdschools.org.

Audra Ritter- CATA President:  CATA Leadership asks that the board not furlough/suspend any teachers.  Reminding the board that last June 33 of our teachers were furloughed.  During this school year, many good teachers were lost to retirements, resignations, and illness.  She continued that we cannot afford to lose more, and that we should be looking to hire more teachers as teachers are the ones who directly work with our students. She questioned, with the board voting on the new programs and a new curriculum, who is going to implement these programs if teachers are furloughed.
 
 

ITEMS OF IMPORTANCE HELD FROM CONSENT AGENDA  

FINANCE

A. Financial Statements - Always on the agenda (Enclosures*ALWAYS HELD FROM CONSENT AGENDA*

No Discussion

Passed              Failed                  Vote:  8-0


 
B. Approval of 2021-2022 Chester County Intermediate Unit Core Services Budget - That the Board of School Directors approve the 2021-2022 Chester County Intermediate Unit (CCIU) Core Services Budget in the amount of $31,006,260, of which the Coatesville Area School District's share is $48,056, as presented.
(Enclosure

No Discussion

Passed              Failed                  Vote:  8-0

 
 
C. Approval of 2021-2022 Chester County Intermediate Unit Occupational Education Budget - That the Board of School Directors approve the 2021-2022 Chester County Intermediate Unit (CCIU) Occupational Education Budget in the amount of $29,460,271, of which the Coatesville Area School District's share is $3,405,888, as presented. (Enclosure)
 
D. Request for Temporary Support in the Transportation Department - That the Board of School Directors approve the temporary support from the Chester County Intermediate Unit (CCIU) for the Transportation Department on an as-needed month-to-month basis. The rate will be $1,985 per week from April 15, 2021, to June 30, 2021, and a rate of $2,125 per week from July 1, 2021, to September 30, 2021, as presented. (Enclosure)

 
F. Suspension Resolution - That the Board of School Directors approve the Suspension Resolution, as presented.(Enclosure)

EDUCATION

A. Independent Contractor Contract—The Devereux Foundation - That the Board of School Directors approve the Independent Contractor Contract with The Devereux Foundation for the 2020-2021 school year for student 10002820, as presented (Confidential Enclosure).

No Discussion

Passed              Failed                  Vote:  8-0

 
OPERATIONS
Operations Committee item A passed on consent agenda.
 
POLICY
Nothing from policy

PUBLIC COMMENT

Joanne VanNess:  “I am a taxpayer residing in Branford Village. As you know, our school taxes are very high. I understand that Coatesville has a large proportion of at risk students and that there are many residents of Coatesville who are underprivileged. They live in low cost housing, and therefore are unable to help a lot with school funding. So I understand why my household and others similar to mine and some neighborhoods with houses more expensive than mine have to provide the majority of school funding. I also recognize the relatively low cost of real estate in Coatesville. So I know I am benefiting from the relatively low cost of real estate compared to West Chester or Downingtown. I live in a nice house that I can afford. So I am not coming from a negative place of complaining about everything. However, I am very concerned about the effects of the lack of full time in person schooling on all CASD students. I listened to part of the board meeting,  and I was disappointed to hear that summer school will not be open to all students who have lost in person schooling time.

Will full time in person schooling be available to every CASD student who so chooses in August 2021? I certainly hope so.

___________________________________________________________________

Bob Knecht:


 “My comment is regarding the CASD's continue use of Michael Levin as the CASD solicitor.

When can we expect this board to seek a new solicitor? Mr. Levin has over-billed the district, asserted himself in areas, and performed administrative functions that no attorney should perform, and gave legal advice supporting the removal of special education services and numerous employee discipline measures that proved frivolous under the Cathy Taschner administration. Why would this board continue to use him?

If this board does not act, you are inviting investigations into his conduct involving the illegal alteration of IEPs, the illegal removal of special education services, and unethical billing practices. 

 As many of these special education practices affect minority and disabled students, you are inviting actions based upon the infringement of civil rights.

These processes will further erode this community's trust in this district and this school board. The time to remove Mr. Levin is now.”